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Legal

TableOne Flow Customer Licence

Version 2.0 · 31 October 2026

CAAN Consulting Pty Ltd (ABN 80 696 734 693, ACN 696 734 693) ("we", "us", "our") supplies TableOne Flow on these terms.

1. About this Licence

1.1 The Customer. The Customer ("you", "your") is the person or organisation named in your Order or account. If you accept this Licence for an organisation, you confirm that you are authorised to do so, and the organisation, not you, is the Customer.

1.2 Named Users. Each Named User accepts this Licence when they first sign in, and personally agrees to follow clauses 4.7 (no sharing), 4.9 (devices) and 6 (things you must not do) and to keep Your Content and our confidential information confidential. They are not otherwise a party to it.

2. Definitions

3. Which terms apply

3.1 Order of precedence. If documents conflict, the first in this list prevails:

3.2 Earlier terms. From the date you accept it, this Licence replaces any earlier TableOne Flow licence or terms that you or your users accepted. It does not affect a right or claim that arose before that date.

4. Your licence: named people only

4.1 Licence. For the Subscription Term, we grant you a non-exclusive, non-transferable licence for your Named Users to install the desktop app and use the hosted service, up to the number and type of seats in your Order, for the uses in clause 5.1.

4.2 Why each seat is for one named person. TableOne Flow attributes drafting, review and Competent Person sign-off to the person signed in. A shared sign-in attributes that work to the wrong person and undermines the record for you and your Competent Persons. The rules in this clause 4 exist mainly to protect that record, and also reflect that we price TableOne Flow per named person.

4.3 Named Users. Each Named User must sign in with their own name, their own email address and their own Account. The email address must not be a shared, generic or role mailbox (such as drafting@ or info@) or a distribution list. Your contractors and consultants may be Named Users on your seats while they work for you, and only for your work.

4.4 Seat types.

SeatNeeded by anyone who
Drafter & CP seatdrafts or edits report content, records a review decision, signs off as a Competent Person, or administers your workspace
Reader seatonly views reports and comments on them

A person with several roles uses one seat, of the higher type. A Competent Person from outside your organisation who is named on your report uses one of your Drafter & CP seats while they are named on it, whoever engaged them.

4.5 Solo. Solo is for exactly one Named User, on the desktop app and, if your Order includes it, the hosted service. Solo does not include other users or Invited People.

4.6 Invited People. On Team, you may invite an individual from outside your organisation, such as your client, into a single report for a period you set. While their access lasts, each Invited Person uses one of your Reader seats, or a Drafter & CP seat if you let them do anything clause 4.4 reserves to that seat. Invited People are not bound by this Licence: they accept only the Terms for Invited People in the Schedule, which are a separate agreement between each of them and us, and they get no licence of their own. You must be entitled to share the report with them.

4.7 No sharing. You must make sure that:

A Named User may connect a tool of their choosing through their own API token, but anything done with that token is treated as that Named User's act, for which you are responsible under clause 4.10. A seat is not a concurrent or floating licence.

4.8 Reassigning a seat. You may permanently reassign a seat to a different person, but no more than once per seat in any 90 days. That limit does not apply where the previous Named User has left your organisation or ended their engagement with you, has changed role and no longer needs access, or is on leave of 30 days or more (the seat may then return to them when they come back). Nor does it apply when a seat is freed because an Invited Person's access ends. You must not rotate seats, for example between projects, shifts or deadlines, so that more people use TableOne Flow than you have seats.

4.9 Devices. A Named User may use the desktop app on no more than 3 devices at a time, each one they personally use.

4.10 Your users. You are responsible for what your Named Users and Invited People do in TableOne Flow as if it were your own act, except to the extent it is caused by our breach of this Licence, our negligence or a failure of our security. Tell us promptly if you learn that a sign-in has been shared or compromised.

4.11 Checking seat use. We may review the records the Software keeps, such as sign-ins and seat history, to check that use is within your seats. We will not audit your premises or systems.

4.12 If use exceeds your seats. If we reasonably believe use exceeds your seats, we will tell you in writing and give you the information we rely on. Within 14 days you must remove the excess use or buy the seats it needs. You must also pay for excess use already made, at our list price for that seat type at the time, pro-rated from when it began as shown by the Software's records (or from our notice, if that cannot reasonably be worked out), for no more than 12 months before our notice, and with no surcharge, interest or cost of checking. If you dispute our notice in good faith within the 14 days, clause 13.3 applies, and while it does we will not suspend or end this Licence over the disputed amount.

4.13 Suspending a shared sign-in. If a sign-in is still being shared after the 14 days in our notice, we may, after telling you in writing, suspend that sign-in, and only that sign-in, until the sharing stops.

5. Your reports and our role

5.1 Permitted use. You may use TableOne Flow and what it produces to prepare Table 1 documentation, Public Reports, regulatory filings and other documents for yourself, your employer or your clients, including documents that others will read.

5.2 Your responsibility. TableOne Flow is a drafting, review and record-keeping tool. It is not a Competent Person. You and your Competent Persons prepare those documents and are responsible for them, including checking every export against what your Competent Persons approved before it is used. We do not prepare, review, verify or approve them, and we owe no duty of care or other responsibility for them to anyone except you. No one else may rely on us for their content, and you must not tell anyone that we reviewed, verified, approved or endorsed a document.

5.3 No compliance assessment. Nothing TableOne Flow produces assesses whether a response is adequate or accurate, or is a safe harbour, approval or endorsement under the JORC Code, any listing rules or any other framework. Using TableOne Flow does not make a report "JORC compliant".

5.4 A sign-off is not Clause 9 consent. A sign-off in TableOne Flow documents the Competent Person's work under Clause 10 of the JORC Code. It is not, and does not satisfy, their prior written consent under Clause 9, which the reporting entity must still obtain. A consent record in TableOne Flow records only what was entered.

5.5 What the record does not prove. An Audit Record is a record of what was entered in TableOne Flow. It is not independent evidence of who made an entry, when, or with what credentials. We do not verify anyone's identity, credentials or membership of a professional body.

5.6 Not advice, no affiliation. TableOne Flow is not financial, investment, legal or regulatory advice. It is not affiliated with or endorsed by the Joint Ore Reserves Committee, the Australasian Institute of Mining and Metallurgy, the Australian Institute of Geoscientists or the Minerals Council of Australia.

6. Things you must not do

You must not, and must make sure your Named Users and Invited People do not:

7. Your Content

7.1 You own Your Content. Your Content, and the documents you export, remain yours (or your client's or employer's). Material owned by us or others that appears in them stays with its owner, and you may use our template wording as it appears in your documents.

7.2 Our licence to Your Content. You grant us a non-exclusive licence to store, copy, process and transmit Your Content only as needed to provide, secure and support TableOne Flow, or as this Licence otherwise allows.

7.3 No AI training. We do not use Your Content to train, evaluate or fine-tune any artificial intelligence or machine-learning model, and we do not permit our service providers to do so.

7.4 Usage information. We may use information about how TableOne Flow is used to run, secure and improve it, but we will not disclose it in a form that identifies you, your Named Users or the content of a report.

7.5 Your promise. You promise that you have the rights and permissions needed to put Your Content into TableOne Flow, including any notices the law requires to people named in it, and that our handling of it under this Licence will not infringe anyone's intellectual property, breach a duty of confidentiality or break any law.

7.6 Our property and feedback. We own TableOne Flow. This Licence gives you no ownership of it and no licence beyond what it states. We may use any feedback you give us for any purpose, without paying you.

7.7 Where hosted Your Content is held. Our Privacy Policy names the service providers that hold hosted Your Content and the countries where they hold it. We will give you at least 30 days' notice before hosted Your Content is stored in a new country.

7.8 Security incidents. We will take reasonable measures to protect Your Content. If we become aware of unauthorised access to, or loss or disclosure of, Your Content, we will tell you without undue delay and give you the information we reasonably can to help you meet your own obligations.

7.9 Requests from individuals. If someone asks us to access, correct or delete personal information in Your Content, we will refer the request to you.

8. Confidentiality

8.1 Mutual obligation. Each party must keep confidential the other's information that is marked confidential or that a reasonable person would understand to be confidential. Your confidential information includes Your Content. Each party must use the other's confidential information only for this Licence, protect it with reasonable care, and disclose it only to personnel, advisers and service providers who need it for this Licence and are bound to keep it confidential.

8.2 Access to Your Content. We limit access to Your Content to what is reasonably needed to provide, secure and support TableOne Flow, or to comply with the law.

8.3 Exceptions. Clause 8.1 does not apply to information that is or becomes public other than through a breach of this Licence, that the receiving party already knew or developed independently, or that it lawfully received from someone else. A party may disclose information to the extent required by law, a court or a regulator. Where lawful and practicable, it must tell the other party first, and it must disclose only what is required.

9. Fees, renewal and refunds

9.1 Fees. You must pay the fees in your Order. Prices exclude GST unless stated otherwise, and we add GST where it applies. Invoices are payable within 30 days.

9.2 Term and renewal. Your Subscription Term is one year unless your Order says otherwise. At its end it renews for another year, unless you switch off renewal by contacting us before the renewal date. At least 30 days before the renewal date, we will send you a reminder that states the date, the renewal price and how to switch off renewal. A price increase applies only from a renewal whose reminder states it. If we do not send that reminder, you may end the renewed term by notice within 30 days after the renewal date and we will refund the fees for it pro-rata.

9.3 Refunds. We will refund, pro-rata, the prepaid fees for the unused part of your Subscription Term if this Licence ends because:

Except under this clause or clause 9.2, we do not give change-of-mind refunds part-way through a term. This does not affect your rights under the Australian Consumer Law, including any right to a refund for a major failure.

10. Service and changes

10.1 Service. We will supply TableOne Flow with reasonable care and skill. We do not promise that it will be uninterrupted or error-free, and we offer no service level agreement or service credits.

10.2 Changes to TableOne Flow. We may add, change or withdraw features. If a change materially reduces the functionality of your Plan during a paid Subscription Term, you may end this Licence by notice within 30 days after the change, and clause 9.3 applies.

10.3 Changes to this Licence. We may change this Licence by giving you at least 30 days' notice. A change that is adverse to you applies from your next renewal at least 30 days after the notice, unless the law requires it sooner. Other changes apply from the date in the notice. Accepting a new version in the Software does not make an adverse change apply earlier. If you do not want a change, switch off renewal.

11. Australian Consumer Law and liability

11.1 Australian Consumer Law. Our goods and services come with guarantees that cannot be excluded under the Australian Consumer Law. Nothing in this Licence excludes, restricts or modifies any guarantee, condition, warranty, right or remedy you have under the Competition and Consumer Act 2010 (Cth) or any other law, where doing so would be unlawful. Every exclusion and limit in this Licence applies only to the extent the law allows.

11.2 Report content. We are not liable for loss arising from the content of a Public Report or other document prepared with TableOne Flow, from a regulatory decision about it, or from relying on anything TableOne Flow produces in place of professional judgement. That does not apply to loss caused by a defect in the Software that altered, omitted or misattributed Your Content without your action. We remain liable for that loss, subject to the rest of this clause 11.

11.3 Consumer guarantees. Where the law allows us to limit our liability for failing to comply with a consumer guarantee, and the supply is not of a kind ordinarily acquired for personal, domestic or household use or consumption, our liability is limited, at our election, to:

11.4 Cap. Each party's total liability to the other for all claims arising out of or in connection with this Licence, whether in contract, in tort (including negligence), under statute or otherwise, is limited to the greater of:

11.5 Not capped. Clause 11.4 does not apply to liability for:

11.6 Excluded Loss. Neither party is liable to the other for Excluded Loss, whether direct or indirect and however it arises. Excluded Loss means:

This clause does not limit any amount in clause 11.5(d).

11.7 Your copies. Content on your devices, and copies you export, are yours to back up. We are not liable for loss of Your Content caused by your own deletion, by a compromise of sign-in details that we did not cause, or by not obtaining an export within the window in clause 12.5.

11.8 Proportionate liability. Each party's liability is reduced to the extent the other party, or anyone it is responsible for, caused or contributed to the loss.

12. Suspension and ending

12.1 Suspension. We may suspend access only to the extent needed to deal with:

If we suspend without notice, we will tell you as soon as practicable. We will restore access promptly once the reason has been dealt with. During a suspension, we will on request give you an export of Your Content.

12.2 Ending by you. You may end this Licence by written notice if we materially breach it and do not remedy the breach within 14 days of your written notice.

12.3 Ending by us for breach. If you materially breach this Licence and do not remedy the breach within 14 days of our written notice of it, we may end this Licence by written notice. We may end it immediately only for unlawful use, a serious threat to the security of TableOne Flow or other customers' data, or fees unpaid 14 days or more after our written notice that they are overdue.

12.4 Ending by us for convenience. We may end this Licence for convenience, including by discontinuing TableOne Flow, on reasonable written notice.

12.5 Export window. For 30 days after this Licence ends, however it ends, we will on request give you an export of Your Content (or keep your access open for that purpose). After that we may delete it.

12.6 What continues. Clauses 4.12, 5, 7.1, 7.2, 7.3, 7.5, 7.6, 8, 11, 12.5 and 13, and any fees already due, continue after this Licence ends.

13. General

13.1 Privacy. Our Privacy Policy at https://tableoneflow.com/privacy explains how we handle personal information, including how we use sign-in and seat records to check that licences are used by the people they were bought for. This clause is a notice, not a request for consent.

13.2 Governing law. Queensland law governs this Licence. Each party submits to the non-exclusive jurisdiction of the courts of Queensland.

13.3 Disputes. Before starting court proceedings about a dispute, except for urgent relief, a party must give the other written notice of the dispute, and both must then try in good faith for 14 days to resolve it.

13.4 Notices. We give notices by email to the address in your Order or account, or in the Software. You give notices through https://tableoneflow.com/support, or at any address in your Order. Email counts as written notice.

13.5 Assignment. You may not transfer this Licence without our written consent, which we will not unreasonably withhold. We may transfer it to anyone who acquires the TableOne Flow business and agrees to be bound by it, and we will tell you if we do.

13.6 Events beyond control. Neither party is liable for a delay or failure caused by an event beyond its reasonable control that reasonable precautions would not have prevented. This does not excuse a payment obligation.

13.7 Severance, waiver and third parties. If any part of this Licence is unenforceable, it is read down or severed as needed, and the rest continues. Not exercising a right, or delaying in exercising it, is not a waiver. Nothing in this Licence gives any right to, or creates any duty owed to, anyone other than you and us.

Schedule: Terms for Invited People

An organisation has invited you into one report in TableOne Flow, the software product of CAAN Consulting Pty Ltd (ABN 80 696 734 693) ("we", "us"). These terms apply between you and us when you select Accept. You are not bound by the TableOne Flow Customer Licence.

1. Your access. The inviting organisation controls your access. It is for you alone, so do not forward the invitation or let anyone else use it. It ends on the date shown, or earlier if the organisation withdraws it, and gives you no other right to use TableOne Flow.

2. Confidentiality. The report may contain confidential, price-sensitive information. Use it only for the purpose you were invited for, and do not disclose it.

3. No reliance on us. The inviting organisation and its Competent Persons prepare the report and are responsible for it. We do not prepare, review or verify it, and we accept no responsibility to you for its content.

4. Our liability. Your rights under the Australian Consumer Law are not affected. Otherwise, to the extent the law allows, our total liability to you is limited to A$2,000, except for fraud, wilful misconduct, death or personal injury.

5. Law. Queensland law governs these terms.

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